Tenders

Invitation to Tender – Grounds Maintenance Services

Aston Clinton Parish Council invites suitably qualified and experienced contractors to tender for the provision of grounds maintenance services across several sites within the parish.  Opportunities are available for individual contracts or multiple contracts, subject to separate tender submissions.

The Parish Council is inviting tenders for the following three separate contracts:

1. Aston Clinton Park: Contract period: 1 March 2027 to 28 February 2028

2. St Michael & All Angels Churchyard: Contract period: 1 March 2027 to 28 February 2030

3. Footpaths & Hedges: Contract period: 1 March 2027 to 28 February 2030

 

Tender Documents

Contractors interested in tendering should download and carefully review the relevant tender documents, specification and maps for the contract(s) they wish to tender for

Footpaths & Hedges Digital Map

Tender Submissions

Please ensure that you are familiar with the nature and extent of the works and the requirements of the relevant contract before submitting a tender.

Contractors wishing to inspect the sites are welcome to do so. Please contact the Parish Clerk to arrange a visit.

The deadline for receipt of tender submissions is:

5.00pm on Friday, 30 October 2026

Late tenders will not be accepted.

Tenders must include a completed Tender Response Form for each contract being tendered for, together with the supporting information requested within the form.

Tendering for More Than One Contract

The Parish Council is inviting tenders for three separate contracts.

Contractors may tender for more than one contract. Each contract must be submitted as a separate tender, using the relevant Tender Response Form.

If tendering for more than one contract:

• A separate Tender Response Form must be completed for each contract.
• Each tender must be submitted separately and clearly identified with the name of the contract.
• The same two referees may be used for each tender, but copies of the reference details must be included with each submission.
• If there is a pricing benefit to the Parish Council in awarding more than one contract to the same contractor, this should be stated in the Additional Remarks section of the relevant Tender Response Form

How to Submit Your Tender

Tenders should be emailed to:

tenders@astonclinton-pc.gov.uk

Alternatively, tenders may be submitted in hard copy in a sealed envelope clearly marked:

PRIVATE AND CONFIDENTIAL –TENDER ENCLOSED

Please send postal tenders to:

Parish Clerk
Aston Clinton Parish Council
Council Office
Aston Clinton Park
London Road
Aston Clinton   Bucks,   HP22 5HL

Please ensure that postal tenders are received by the closing deadline.

 

Tender Evaluation

The tender process will be a single-stage process.

Tenders will be assessed in accordance with the evaluation criteria set out in the relevant tender documents. The Council will consider quality, relevant experience, proposed service delivery arrangements and price when determining the most economically advantageous tender

Freedom of Information

Information submitted to the Parish Council may be subject to disclosure or publication in accordance with the Freedom of Information Act 2000.

If a contractor considers that information included in its tender response is commercially confidential, this should be clearly identified and an explanation provided of the potential harm that could result from its disclosure or publication.

Enquiries

For enquiries regarding the tender documents or to arrange a site visit, please contact:

Aston Clinton Parish Council
Tel: 01296 631269
Email: tenders@astonclinton-pc.gov.uk